Types of Data Entry Automation

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Data entry automation comes in several forms, each designed to speed up and simplify routine tasks, often with AI-automated workflows .

Let's break down the key types of this type of automation.

Optical Character Recognition (OCR)
If you receive a PDF invoice, optical character recognition can extract the relevant data – such korea whatsapp number data as totals and item descriptions – so you don’t have to type it all in manually. This saves time and minimizes errors resulting from manual entry.

Fun fact

Parseur is a tool that automates data extraction from documents such as invoices and emails.

Robotic Process Automation (RPA)
If your team spends hours copying customer data from emails into spreadsheets, RPA can take care of it by automatically transferring information accurately and quickly.

Example Deutsche Bank also implemented RPA to automate data entry, validation, and reconciliation processes in its finance department. This helped improve data accuracy, ensure compliance, and manage risks. They also achieved 24/7 processing to handle large volumes of data, demonstrating the real-world impact of RPA.

Form automation
Forms are everywhere, from surveys to feedback requests, but manually entering that data into tools for better organization and analysis can be a pain. Form automation tools make the collection process easier by automatically capturing and organizing responses.

App integration software
Did you know you can even use automation tools to transfer data between applications?

Tools like Zapier connect over 5,000 apps allowing users to automate workflows between apps without coding.

For example, when a new customer fills out a form on your website, Zapier can automatically send that information to your CRM. Your sales automation tool can detect the new lead, nurture the lead, and track their progress.

Text expansion software
These tools allow you to create shortcuts for frequently used text snippets, so you don't have to manually type the entire snippet over and over again. For example, if you type "address," your full address will automatically appear.

TextExpander is an example of this type of tool

allows you to store text snippets and assign abbreviations to them. So, instead of typing your name, designation, and organizational affiliation into an introductory email every time, you can type a shortcode like ';enter' to insert it instantly.