time management tips from digital professionals

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1. The right prioritization
Carlo Matic, Owner, Managing Director, Serial Entrepreneur, Interactive Pioneers

"My daily routine as a founder with multiple companies and employees doesn't usually allow for the usual theorist tricks like turning off email, hiding it in a quiet place, turning off the phone, etc. However, the key estonia phone number data to tackling the mountain is setting the right priorities and forcing myself to tackle the most stressful, often unpredictably difficult tasks first. My absolute secret weapon during the most stressful phases is starting two hours before everyone else. It hurts for the first few weeks, but after that, there's nothing more productive."

2. Organization the evening before
Jochen Mai, Content Excellence Strategist, Keynote Speaker, Career Bible

"My trick is to quickly sort and prioritize the next day's tasks the night before (and stick to them). The second trick is to learn to speed up."

3. Creating tables or lists
Dr. Kerstin Hoffmann, communications consultant, author, speaker, PR doctor

"I don't have any time management skills in that sense, perhaps because I'm naturally a bit over-organized and therefore rarely find myself in a tight deadline. But whenever I'm writing a book alongside my regular work, I schedule a specific amount of time each day for it and start earlier in the morning. I have an Excel spreadsheet with the start and deadline dates, total page count, and average daily workload. I enter how much I've actually written there every day. This way, I always know where I stand and don't have to suddenly pull night shifts right before the deadline."

4. iCal, Evernote, Dropbox, DayLite
Markus Roder, Freelance Consultant

"My main tool is iCal. If something isn't on my calendar, it doesn't happen. Conversely, everything on the calendar MUST happen by the end of the day. If this isn't the case, the corresponding appointments are postponed to another suitable day – and block my time there. This is how I try to avoid overbooking.

I use Evernote to coordinate content with team members (who can be added at any time). This way, I avoid unnecessary meetings that only take place to "coordinate." Furthermore, I always have the content for presentations, etc., securely stored in the cloud on any device.

The other classic for productivity-maximizing teamwork is Dropbox. The same reasons apply as with Evernote.

For traditional time management, I used to use DayLite alongside the aforementioned iCal, among other things to track my hours and automatically create invoices. However, because it was more effort to carry around than to manually reconstruct the invoices from my iCal entries later, I stopped using it.

5. Paper pad for tasks, Google Calendar for appointments
Tobias Fox, Head of Online Marketing, VERDURE Media Team

"A well-structured and prioritized to-do list combined with a digital calendar for appointments is crucial for planning my daily routine and ensuring mental order and focus. I've found the paper pad for tasks and Google Calendar for appointments to be effective. Another thing that saves a huge amount of time is the use of various tools that speed up working on the PC. These include Total Commander as a file browser, "Stickies" as a digital notepad, LastPass for passwords, Faststone Capture as a screenshot tool, and, of course, the most important keyboard shortcuts that you simply must know for frequently used programs."