How to export data from Smartsheet to other apps

[jrineakter]

Smartsheet is a work management platform that allows you to plan, manage, and report on your tasks efficiently. Organizations use its familiar spreadsheet interface for project management, collaboration, reporting, and analysis.

Unfortunately, your third-party integration options are limited. You may need to extract your data from Smartsheet to make it accessible for detailed analysis.

How to do it?

Read on to learn how to efficiently export data from Smartsheet to Excel, Google Sheets, and PNG without compromising important attachments, comments, and formulas. Then we'll discuss some good Smartsheet alternatives .

How to Export Data from Smartsheet
The Smartsheet app allows you to export any sheet or report to many formats.


To export data, reports, or sheets from Smartsheet to Microsoft Excel, select the "File" tab of your Smartsheet in the top left corner, then click "Export." This will allow you to choose from several export options. In this case, click "Export to Microsoft Excel."

Export to Microsoft Excel

via Smartsheet Exported data afghanistan number data may not appear in Excel exactly the same as it does in Smartsheet.

Here is a list of potential key differences:

Excel does not support a Gantt (chart) format . When you export a Gantt chart to Excel, only the task list on which it is based is exported.
The syntax for Excel and Smartsheet formulas is different, so the formulas are not preserved in the exported file. To avoid this, remove the equal sign (=) at the beginning of the formulas to store them as text, then save the sheet. Once you open the Excel file, you can add the equal sign back and modify the syntax to make the formulas work in Excel.
Comments and sheet summaries appear in separate tabs in the workbook with the exported data.
Reports are limited to 20,000 rows. For more than 20,000 rows, you can create multiple reports that extract fewer rows and export each report as a separate Excel file.
Excel does not support drop-down columns, contact lists, check boxes, and symbols (Harvey balls, etc.). When you export these column types, only text values ​​are exported. Values ​​for boolean column types (check box, etc.) are exported as True or False, depending on the state of the item in the cell.
Data exported in Excel

via Smartsheet

How to avoid Smartsheet data export limits to MS Excel
You can download specific plugins from the Smartsheet Marketplace to work around these limitations. You can also export a Smartsheet to Excel using external ETL (extract, transform, load) tools. These allow you to load data from Smartsheet without any coding knowledge.

Another way to export Smartsheet to Excel is through the REST API. The process involves using an HTTP GET or POST request to call the Smartsheet REST endpoint. This sounds technical, but don't worry, it just means you're sending a message over the internet to request your data from Smartsheet. You can do this without any code by using a JSON API connector.

Read also: Google Sheets vs Excel: Which spreadsheet app is better?

2. Export to Google Sheets
Exporting your data from Smartsheet to Google Sheets is similar to exporting it to Excel. Simply click on the “File” tab in the top left corner, then “Export” and select “Export to Google Sheets”

Export to Google Sheets

Data exported to Google Sheets will not appear exactly the same as it does in Smartsheet. Possible differences after export are as follows :

Google Sheets does not support a Gantt (chart) format . Exporting a Gantt (chart) file to Google only exports the task list.
Spreadsheets also do not support drop-down, contact list, checkbox, and symbol columns (Harvey balls, etc.). Only text values ​​are exported when you export sheets that use these column types. Values ​​in boolean columns (checkbox, etc.) are exported as True or False, depending on the state of the item in the cell.
Sheet summaries appear in a separate tab in the exported workbook
The syntax of formulas in Smartsheet and Google Sheets is different. Therefore, formulas are not preserved.
To work around these limitations, remove the equal sign (=) at the beginning of formulas to store them as text, then save the sheet. Once you open Google Sheets, you can add the equal sign back and modify the syntax to make the formula work in Google Sheets.